Proculy is Virstack’s own SaaS platform designed to automate and streamline the entire procurement process for businesses across various industries. Crafted with a deep understanding of the challenges faced by modern enterprises, Proculy aligns with clients' objectives by providing a comprehensive solution that reduces costs, saves time, and enhances vendor relationships. The platform's flexibility and scalability make it suitable for businesses of all sizes, addressing their unique procurement needs effectively. The platform also leverages AI-powered tools to further streamlining procurement workflows.
The challenge was to develop a scalable and flexible procurement platform capable of supporting both shared and dedicated deployment modes. Ensuring that the platform could handle multiple organizations in a single runtime while maintaining high security and performance standards was crucial. Additionally, the platform needed to be customizable to address the unique needs of different clients, all while minimizing operational costs through an efficient pay-as-you-go model. Integrating AI technologies, such as OCR for seamless invoice and received note uploads, duplicate invoice detection, and automated 2-way/3-way matching for invoices, was also a key requirement to streamline procurement operations further.
Technology Stack
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Secure user login and management for the Admin Portal
Amazon Web Services (AWS) -
Frontend
React js, Tailwind, Vite -
Backend
Node.js -
Architecture
Microservices and component-based architecture
Key Features
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Secure user login and Automation and streamlining of procurement processes for the Admin Portal
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Pay-as-you-go pricing model
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Dual deployment modes: Shared and Dedicated
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Support for both shared and dedicated platform deployment
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AI-powered features: AI-powered OCR, duplicate invoice detection, and automated invoice matching
Scalable and Flexible Architecture
Proculy is built using a microservices-based architecture on the AWS cloud, allowing it to handle multiple organizations within the same runtime. This approach provides a highly scalable and flexible solution that can be customized to meet the specific needs of each client.
AI-powered Features
Proculy integrates AI to enhance the efficiency and accuracy of procurement processes. A key capability is the AI-powered Optical Character Recognition (OCR), which automates the uploading and processing of PDF invoices and received notes. The system automatically extracts and matches individual invoice lines, detects duplicate invoices, and performs 2-way/3-way matching against purchase orders and received notes. This reduces manual effort, speeds up approvals, and ensures greater accuracy in financial and compliance checks.
Dual Deployment Modes
Shared Mode: Multiple customers share the same infrastructure and resources, offering a cost-effective solution for businesses looking to optimize their procurement processes without significant infrastructure investment.
Dedicated Mode: For clients requiring enhanced security and performance, Proculy offers a dedicated infrastructure, ensuring that each customer has their own isolated environment.
Cost Efficiency
The platform’s pay-as-you-go model and optimized resource allocation have proven to reduce operational costs for clients, making procurement more cost-efficient and accessible.
Agile Development
Proculy was developed with an agile approach, allowing for quicker development cycles and faster deployment times. This enabled the platform to quickly respond to business needs and adapt to market changes, ensuring that clients always have access to the latest features and improvements.
Results
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Efficiency and Cost Savings
Proculy has helped businesses by automating and streamlining their procurement processes, leading to significant time and cost savings. Its dual deployment modes offer clients flexible and affordable solutions. -
Flexibility and Adaptability
With a scalable architecture and agile development approach, Proculy allows businesses to quickly adapt to market changes. -
Improved Relationships and Operations
Proculy’s platform has led to improved vendor relationships and smoother business operations. The use of AI-powered automation has significantly reduced manual work, freeing up employees to focus on more strategic tasks and improving overall productivity.